Businesses aim to be as productive as they can be. This is a never-ending goal for every industry. To reach this objective, companies try different ways to be useful and beneficial. One of the many ways to increase your business’s productivity is by upgrading your current system to Microsoft Office 365. Here’s why this can work:
The process of sending a document around an email loop can be tedious. Communicating in this way is undoubtedly unorganized. On the other hand, with the use of Office 365, there is no need to do that anymore because of its helpful features.
By utilizing the tools that come with Office 365, employees can receive responses from all the right people in an instant. Tools such as Skype for Business or Microsoft Teams allow for quick, secure communication and collaboration between parties. Meanwhile, features such as OneDrive and SharePoint allow for safe, user-friendly file hosting, storage, and collaboration.
These tools give small businesses the necessary means to seamlessly work on tried-and-true products such as Word, Excel, and PowerPoint without compromising time or security. This means time and energy saved on both ends. Even better, this powerful suite of apps assures small business owners that the quality of the work is not compromised either.
Collaboration Made Easy
Teams in the workplace having to come together for specific projects can be a struggle. However, a partnership between one business to another can be enhanced by using Office 365, specifically with SharePoint. It is a web portal where working individuals can work on projects with one another.
In addition to that, they can also exchange files quickly, whenever and wherever, making it possible for employees to work off-site or to work with other employees who are out of the office.
Also, effective communication is crucial when it comes to collaborating. With Office 365, workers are enabled to speak in real time without the need to meet personally. Other choices provided by Office 365 are:
- Instant messaging and video chat
- Microsoft Exchange Online
- Skype for Business
61% of professionals work outside of the office, according to recent reports. This makes Office 365 more of an essential business tool that allows workers to have a high level of productivity on the go.
Besides, many businesses today are beginning to hire work-from-home individuals. These people are not required to go to the physical office every day. Office 365 makes it possible for remote workers to access data, especially work-related ones, from anywhere with the use of devices, such as laptops, desktops, tablets, or cellphones.
The Office 365 application can be installed on up to five devices per user so that they can access their Word, Excel, PowerPoint, and other documents. Thus, employees can get their work done and be productive no matter where they are and what time of day it is.
Organized Storage and Backup
Not having to duplicate files or to create numerous folders is one effective way to save time and increase business productivity. OneDrive, a free storage that comes with Office 365, lets its users upload files to the cloud. This is very helpful especially when systems crash because it keeps all files stored in one secure location, which can also be accessed anywhere.
No More Downtime
Making the switch to Office 365, workers will have no worries about their data being inaccessible. This is because their files are hosted by Microsoft, in not just one, but many data centers which are all over the world. If ever one data center crashes unexpectedly, employees will still be able to access their files through the other data centers. Businesses must never let downtime affect their productivity.
Socialize in the Corporate World
Social networks have an increasing impact on how businesses operate and on how employees work. This is another reason that makes Office 365 an essential tool in business because it allows its users to create their private social network through Yammer.
Social media platforms like Yammer, simplify the interaction between workers. Also, employees can do away with sending email chains because through Yammer, and they can comment on their group’s activity and share files easily.
Microsoft’s Office 365 is changing the way businesses work. It does help its 50 million active business users per month to keep up with a progressively mobile world and be more productive. That is why in today’s fast-paced world, making the switch to Office 365 is beneficial for both employers and workers since a business’s success directly relies on its productivity.