Contacts, connections, and documents are the backbone of modern businesses, and most modern businesses depend on digital storage to keep them safe. Although most hardware is decently robust, the threat of system failure due to bugs, user error, and even accidents or calamities remain. Thankfully, there’s a solution to these risks: Office 365.
Office 365 is a line of essential work tools enabled in cloud-based servers that basically increase productivity and save money. If you have yet to make the switch over to it, here are five compelling reasons why you should do so ASAP.
More Advanced Security
Every business is protective of the information they possess, especially in industries where sensitive information should be carefully guarded (i.e. the legal industry or the healthcare industry). Cloud-based servers themselves do have a pretty standard disaster recovery system, but it’s not as comprehensive or as secure as most would like it to be.
On the other hand, Office 365 takes security to another level:
- It manages data loss prevention in emails by scanning incoming and outgoing mails that ask for sensitive information such as Taxpayers Identification Number, passport number, credit card details, and the like.
- It offers Advanced Threat Analytics (ATA) which basically alerts you to any suspicious network activities in your system. For instance, it scans emails for malicious attachments and links. When it finds something, users will still receive the message—only this time, there’s an explanation as to why the attachment had to be deleted rather than the harmful attachment itself
- It offers extensive mobile device control. Office 365 can be accessed via smartphones—a feature that almost every on-the-go business owner needs. However, this mobile adaptability also makes data vulnerable. In the event that you lose the phone with access to important company files, Office 365 allows you to remotely wipe the device’s data.
Serves as a More Collaborative Platform
Collaborative work is made even simpler with Office 365. It offers scaled real time collaborations with its extra chat functions and seamless data updates.
Thanks to the Skype in-app integration, text and audio messaging while working is now possible without having to leave the application. You can continue on with your conversations even when you minimize the app.
Members of your team can easily work on or revise documents as they’re automatically updated in the server. You won’t have to worry about multiple versions floating around. It also includes versioning options where you can go back to previous formats if you wish.
Extremely Convenient to Use
Considering its overall performance, Office 365 is the most convenient work tool in the market. It underscores mobile and desktop adaptations and relatively easy setup and usage.
Apart from saving computer space, you won’t have to worry about working on the go anymore. You can easily access Word, Excel, PowerPoint, OneDrive, and Outlook straight from your mobile or tablet. It’s available for both Android and iOS devices. If you want to go old school, you can also choose plans that offer desktop versions—allowing you to comfortably continue your work offline. This is especially useful during network downtime.
The best part in choosing Office 365 is its basic setup. Administering Office 365 is made easier with its online portal. It offers step-by-step instructions for adding users and setting up accounts. You can also assign members to perform administrative tasks using the web portal.
Flags for updates, multiple accounts, licensing, and customer support issues are now things of the past. In Office 365, updates are automatically executed without additional charges or the need to uninstall and reinstall the app. More so, it’s highly synchronized with its collaborative functions and easy account setup that allows you to access all Office 365 tools.
Admins are able to configure the mailbox capacity per user. Licensing is deployed company-wide, which means you can safely ensure everyone’s working on the same level and with the same app version.
Reduces Your IT Expenses
One of the main factors that drive a business’s decision-making process is cost. It’s therefore fortunate that Office 365 is a highly cost-effective solution. It provides data plans according to your needs with optional monthly or upfront payments.
Instead of upgrading all your hardware to a new operating system—which will lead to pretty hefty bills—you can easily choose Office 365. With the monthly billing option, you can also add or remove people in your plan. Most importantly, upgrades in the system will call for no extra charges, so you get to work while Microsoft does the fixes for you.
Overall, Office 365 offers an economic and easy solution to your productivity troubles with its cutting edge tools. It’s the smartest and most lucrative choice that offers a competitive edge for small and medium-sized businesses. You simply can’t ignore a deal that’s this great; talk to providers today and get to know the best plans for your business.